Inventory Coordinator – PRUH & Southern Sites

Our Inventory Coordinators work as part of a fast paced and high performing service, ensuring that all relevant departments and wards have the right goods and consumables when they are required, in line with our customers expectations and SLAs.

Delivering this service includes;

Visiting departments to an agreed schedule
Undertaking stock inventory using Omnicell Intelligent Cabinets, Automatic Data Capture and other Materials Management systems
Investigating discrepancies, problem solving, contacting suppliers and relaying information to Ward Managers.
Undertake general administration duties including keeping up to date files and records

Key Accountabilities

To be fully conversant with the Procurement Department’s Materials Management programme and procedures.
To use a hand held device to scan bar codes and order product lines to bring stock levels to agreed max stock levels, based on a top-up system as directed.
To receive stock, unpack and replenish cabinets, stores or store rooms in relevant wards and clinical departments whilst ensuring that stock rotation is carried out continuously.
To ensure that deliveries are correct against the requisition and delivery notes, including unit of issue, investigate discrepancies and resolve queries. Arrange uplifts request credit where necessary for the relevant department.
To assist Supply Chain Manager in assimilating, processing and keeping Materials Management performance records using key performance indicators (KPI). Complete all documentation necessary for issue.
To ensure that Wards and Clinical Departments concerned have sufficient product lines to carry them over weekends and Bank Holidays.
To build and strengthen working relationships with customers. Assess requirements and the use to which products are applied.
To assist the Materials Manager and ward managers with the promotion of product rationalisation and reduce stock holding.
To provide a quality service to agreed stock levels and timetable meeting the required standards.
To assist ward and department managers in managing their purchases and levels of stock.
To make amendments to information as necessary with regard to products codes and prices.
To assist the Procurement Department in the implementation of any new Inventory Coordinator
Stock management or Materials ordering system that may be adopted.
To generally act as liaison officer between ward and clinical departments and all sections of the Procurement Department.
To provide cover for staff who are on annual or sick leave.